Document Solutions

Need of Document Management Systems

Computers have made a way into the day to day working of our life and it was only natural that a day would come when computers would replace paper. Public offices about a decade back were all crammed with documents, files, folders and ledgers. Not only did that consume precious resources but also take up space that could have been better utilised by the employee. How many times it has been that you need a certain file and to find it you have to go through piles of files wasting not only your time but also getting your boss angry at you and who likes an angry boss? Wouldn’t it have been better if you would just search for that file on your desktop and it would just tell you the location of the file or even better give you digital version of the file itself? Ask yourself this question and the answer you would come up with would be – YES! The ease of getting each and every file just at the tap of a few keys is truly something. At ERMS, we ensure your convenience in document management and remove all the hassles of paper work from your workplace.

Scanning & Digitization- What Keeps Them Apart

Scanning & digitization are very different processes while scanning is just taking a picture of the document and making it available for storage or printing via a disk or flash drive. Digitization is something completely different as it involves storing the information on the document, picture or sound file and making it available on the file type of your choice. Scanning & digitization are worthy options when you wish to share and preserve fragile books, documents, archives, and library collections. With these processes, not only do we provide you with a mean to share this data with concerned people but also let you save space tremendously.

Document Management Solutions

Introduction to Document Management System

For this very purpose since the early 1980’s the development of software systems that would manage paper based documents began. The systems at that period were capable of handling paper documents which included not only published and printed documents but also photographs. But there was more to come soon- another type of systems came that could handle electronic documents, this included all the files ever created on the computer as well as the ones stored on the local file systems. These systems focused on storage, capture, indexing and retrieval of image file formats, hence better known as Document Imaging Systems. Now EDM (Electronic Document Systems) have evolved to a point where they could manage any file type present on the network as well as the additions of security, workflow and auditing capabilities.

Components of Document Management System

Document Management System works on a few basic components like Recording & Storage which includes the tagging of documents as they come and go. Owing to digital scanners hard documents can be converted to electronic format and the software then captures this data also allowing easy transfer of these files on the company network. Indexing helps by easy identification of different files. The last component is Retrieval that is user can retrieve single or multiple documents from the entire index.

Benefits of Document Management System

With Document Management Systems, we, at ERMS ensure a lot of benefits including access of data from anywhere in world via internet, better storage denoting storage of greater amount of data in lesser space, better utilisation of office space, improved search with capability to retrieve file based on any word or phrase used, something which would have been impossible to do with paper. Hence, we can rightly say that these systems are the tools that would lead us to a paper free office, one that is not cramped up by piles of files.

Scanning & Digitization Services

Digitization - A Brief

In present times, digitization is a huge money spinner as most of the corporate houses at some point of time require digitization of their records and archives that has been building up for years. They outsource their work to us and we at ERMS ensure high-quality, high-volume scanning of their work. Our state of the art scanners can look at up to 2400 pages per hour due to the addition of the components that automatically turn pages hence cutting down on manual labour and the time lag caused by the person working on the machine. Talk about high speed! Some of our machines are even used for fragile materials such as books or documents that are quite old and cannot bear the harshness of human touch. Believe it or not, but these machines are gentle with them than any human ever could be. Digitization & scanning services these days charge for their time used, plus extra charge for the materials used. Proper organization, cataloguing will help the service provider you engaged to complete the assigned task as soon as possible, thus costing you less. We try to provide you with faster results within lesser cost.

Scanning Services

We all have priceless memories all bound in that little roll of negative, but who knows their current state, whether they still retain the image that had been on it originally or has it been crooked with time? Some old, torn-out pictures of our childhood, and sometime even our parents’ childhood give us immense pleasure, but did you ever wonder how long will this pleasure really last? Well, not longer than you are able to keep together these torn, but precious bits and pieces. Looking for a solution? You’ve come to the right place! At ERMS, we convert your films and picture print outs to digitalized files that are easy to store, save, access and have life longer than ours! We do this for you with the help of image scanning technology. To maintain your old photographs, there are quite a few services with us to help you preserve your memories.

Before you approach a scanning service provider, you need to understand how you explain your requirements to them and how you answer their technical questions. A dpi (dot per inch) is a measure of picture quality. A document or image with higher dpi would mean more clarity even at larger size, while a document with low dpi might not appear clear, negotiate with readability or mar the quality. Removal of minor defects such as dust marks and red eye effects among many others are a few things that you can ofcourse expect us to take care of as we deliver our scanning service. So all things considered, remember that digital photos last longer than their counterparts, and to top it all, the option to make numerous copies without compromising with quality, fast sharing are additional bonuses that tag along.